Sponsorship, Exhibitor & Advertising Opportunities
MAD-ID 26th Annual Meeting Prospectus
Sponsorship Opportunities
Please note, per PhRMA guidelines and the ACPE/ACCME Standards for Integrity and Independence in Accredited Continuing Education, if Sponsors would like to attend the meeting educational sessions and meal functions they must register as an Attendee as the sponsorship fee does not include conference registration or meals.
All Sponsorship requests must be reserved and paid for by 3/29/24; Company logo, banner and/or artwork (as appropriate) must be received by 4/5/24.
GENERAL SUPPORT:
Meeting Sponsorship Levels
(All levels include recognition in program materials, scrolling slides during the meeting, on-site signage, and listed in the Sponsor section in the conference app)
Platinum $ 60,000 (Highest recognition)
Gold $ 40,000 (More prominent recognition)
Silver $ 30,000 (Standard recognition in meeting materials)
General Meeting $ 7,000 (Minimum level of support)
RESTRICTED EDUCATIONAL GRANTS:
Welcome Reception
Sole or co-sponsorship is available, Sponsor will be recognized in program materials, conference app, and custom on-site event signage
Date available: Wed, May 8th
Price: $ 40,000, sole sponsorship
OR
Price: $ 20,000, co-sponsorship with MAD-ID
Scientific Poster Session Reception
Sole sponsorship is available, Sponsor will be recognized in program materials, conference app, and custom on-site event signage
Date available: Thurs, May 9th, sole sponsorship
Price: $ 20,000
Coffee Breaks
5 breaks, recognition in meeting materials, conference app, and custom on-site event signage
Dates available:
Thurs, May 9th, 10:00 am - 10:30 am
Thurs, May 9th, 3:00 pm - 3:30 pm
Fri, May 10th, 9:30 am - 10:00 am
Fri, May 10th, 3:00 pm - 3:30 pm
Sat, May 11th, 9:30 am - 10:00 am
Price: $10,000 each, sole sponsorship
Conference Wi-Fi
Wi-Fi access in meeting space for 500 users (one device per person)
Dates available: Thurs, May 9th, Fri, May 10th, and Sat, May 11th
Price: $10,000, sole sponsorship
Charging Stations
Two charging kiosks in Exhibit Hall, each with custom Sponsor wrap branding and MAD-ID logo
Dates included: Wed, May 8th, Thurs, May 9th, and Fri, May 10th
Price: $ 6,000 each, no sponsor limit
Photo Frame
Life-size photo frame to accommodate 3-5 people inside, custom branding which includes both MAD-ID and Sponsor logo
Dates included: Wed, May 8th, Thurs, May 9th, and Fri, May 10th
Price: $ 1,500, no sponsor limit
Attendee Meeting Materials
All requests must be reserved and paid for by 3/22/24; Company logo and/or artwork (as appropriate) must be received by 3/29/24.
All listed below will have the MAD-ID conference logo and Company logo, one sponsorship per item.
Hotel Room Keycard $ 5,000
Conference Bags $ 4,000
Conference Bag Insert $ 1,000 per insert
Water Bottles $ 4,000
Lanyards $ 3,000
Pens $ 1,500
Post-it Notes $ 1,000
Hand Sanitizer $ 1,000
Masks $ 1,000
Exhibitor Opportunities
Please note, per PhRMA guidelines and the ACPE/ACCME Standards for Integrity and Independence in Accredited Continuing Education, if Exhibitors would like to attend the meeting educational sessions and meal functions, they must register as an Attendee as the exhibit fee does not include conference registration or meals.
All Exhibit Booth or Exhibit Theatre requests must be reserved and paid for by 3/29/24; Company logo and/or artwork (as appropriate) must be received by 4/5/24.
All Exhibitors will be recognized in program materials, scrolling slides during the meeting, on-site signage, and listed in the Exhibitor section in the conference app.
The Exhibit Hall will be available for set-up in the afternoon on Wednesday, May 8th (exact time TBD), and Exhibits may be broken down after the evening Exhibitor Reception on Friday, May 10th.
All exhibits must remain open during published Exhibit Hall times as listed in the final program agenda on Thursday (continental breakfast, coffee break(s) and Scientific Poster Session), and on Friday (continental breakfast, coffee break(s) and Exhibitor Reception). The Exhibit Hall will be closed on Thursday and Friday during workshop and plenary sessions.
Exhibit Booth Options:
Option 1: Includes 10’x10’ pipe and drape exhibit area, 8’ High Backwall, 3’ High Side Rails, (1) 6’ skirted table,
2 Chairs and Wastebasket and 17” x 22” Identification Sign
Price: $ 4,500 per booth, (20) 10’x10’ booths available, first come, first served
Option 2: Includes 10’x20’ pipe and drape exhibit area, 8’ High Backwall, 3’ High Side Rails, (2) 6’ skirted tables with 4 Chairs and Wastebasket and 17”x 22” Identification Sign Price: $ 7,500 per booth, (5) 10’x20’ booths available, first come, first served
** There are no “island booths” available to reserve **
Food & Beverage Offerings:
To increase traffic to your booth we highly encourage you to offer refreshments at your Exhibit Booth by ordering through the Omni Orlando (ie espresso station, popcorn machine, hot pretzels, cupcakes, fruit kebobs, ice cream bars). Menus from the hotel will be sent to you and payment will be made directly to the hotel.
Exhibit Theater Opportunities
An Exhibit Theater offers the opportunity to provide additional education and engagement with attendees.
The Exhibit Theater will be a designated area within the Exhibit Hall with audio visual equipment as provided below, and theater seating for an audience of 30-40 participants.
Exhibit Theater Sessions:
Theatre 1 (30 minutes) - Thursday May 9th, 10:00 am - 10:30 am break
Theatre 2 (30 minutes) - Thursday May 9th, 3:00 pm - 3:30 pm break
Theatre 3 (30 minutes) - Friday, May 10th, 9:30 am - 10:00 am break
Theatre 4 (30 minutes) - Friday, May 10th, 3:00 pm - 3:30 pm break
Pricing: 30-minute Exhibit Theater: $ 10,000, available first come, first served (Price includes lectern, monitor, laptop, lavaliere microphone, speaker, seating for 30-40 participants, and AV technician).
Advertising Opportunities
Hotel Branding Opportunities
The Omni Orlando at ChampionsGate offers branding opportunities throughout the hotel, such as elevator, escalator or column wraps, banners/signage, and floor graphics. To discuss options that are available at the 2024 MAD-ID Annual Meeting please contact Emily Milliot directly at 203-223-3201 or emilliot@agcomm.com.
Advertising Space in MAD-ID Daily E-newsletter
A company can select from either a logo (PNG or JPG and will be resized as needed), or a banner (PNG or JPG, 580 x 150 pixels) for inclusion in the daily E-newsletter. The logo or banner ad can include a link to the company’s website or link to a video (link provided can include a Reference ID that is created by the company). If multiple days are reserved, different logo(s) or banner(s) may be provided.
Available reports: Number of people that opened each email and number of clicks for each logo/banner
Advertising order/location in the E-newsletter will be determined on a first come, first served basis, Artwork/content must be reserved and paid for by 4/12/24.
E-newsletter options:
1) Preview - Wednesday, May 8th
2) Day 1 - Thursday, May 9th
3) Day 2 - Friday, May 10th
4) Day 3 - Saturday, May 11th
5) Wrap-up - Tuesday, May 14th
PRICING OPTIONS:
Company Logo
$ 500 – 1 day
$ 1000 – 2 days
$ 1250 – 3 days
$ 1500 – 4 days
$ 1750 – 5 days
Company Banner
$ 1000 – 1 day
$ 2000 – 2 days
$ 2500 – 3 days
$ 3000 – 4 days
$ 3500 – 5 day
Advertising in MAD-ID Meeting App (CVENT Events App)
Push Notification(s) are sent directly to attendees’ mobile devices, scheduled in advance, 140 characters max, includes spaces. Requests are on a first come, first served basis, and must be reserved and paid for by 4/12/24, and content required by 4/26/24.
Price: $ 350 per notification
Dates/times available:
1) Wed, May 8th, 3:30 pm - 4:00 pm
2) Thurs, May 9th, 10:00 am - 10:30 am
3) Thurs, May 9th, 3:00 pm - 3:30 pm
4) Fri, May 10th, 9:30 am - 10:00 am
5) Fri, May 10th, 3:00 pm - 3:30 pm
6) Sat, May 11th, 9:30 am - 10:00 am
Satellite Symposia
Hosting a satellite symposium at the Annual Meeting offers the company an opportunity to invite the attendees at the annual meeting as well as any HCPs in the local Orlando area to the educational session. The symposium may be promotional or offer CE/CME credit to HCPs.
Dates/times available:
Thurs, May 9th: 6:15 am - 8:00 am, and 11:45 am - 1:30 pm
Fri, May 10th: 6:15 am - 8:00 am, and 11:45 am - 1:30 pm
Sat, May 11th: 6:15 am - 8:00 am
The Symposium fee entitles the sponsor to provide/offer a satellite symposium to meeting attendees during the Annual MAD-ID Meeting. These do not include direct costs of providing the symposium (e.g., speaker/moderator honoraria, speaker/moderator travel expenses, food, audiovisual, continuing education accreditation, etc.).
The company may elect to utilize the services of MAD-ID’s official Medical Education partner, AG Communications, LLC, or another ME Company of their choice.
Date and time slots offered on a first come, first served basis, and will be confirmed once a Letter of Agreement with MAD-ID is signed and the fee is paid to MAD-ID.
Please visit the MAD-ID website for complete information or contact Alicia Hanrahan directly at 203-395-4587 or ahanrahan@agcomm.com.
Cancellation Policy
MAD-ID will be reimbursed for any out-of-pocket costs expended prior to cancellation, including non-refundable deposits, items purchased and similar costs.
MAD-ID will provide refund requests based on the following:
Sponsorships:
Dec 15, 2023 – Feb 9, 2024: 75 % refunded
Feb 10, 2024 – March 8, 2024: 50 % refunded
March 9, 2024 – forward: No refunds provided
Attendee Meeting Materials:
Dec 15, 2023 – Feb 9, 2024: 75 % refunded
Feb 10, 2024 – March 8, 2024: 50 % refunded
March 9, 2024 – forward: No refunds provided
Exhibit Booths/Theater:
Dec 15, 2023 – Feb 9, 2024: 75 % refunded
Feb 10, 2024 – March 8, 2024: 50 % refunded
March 9, 2024 – forward: No refunds provided
Advertising:
Dec 15, 2023 – Feb 9, 2024: 75 % refunded
Feb 10, 2024 – March 8, 2024: 50 % refunded
March 9, 2024 – forward: No refunds provided
Satellite Symposium:
Up to Dec 31, 2023: 90 % refunded
Jan 1, 2023 – Feb 5, 2024: 50 % refunded
Feb 5, 2024 – forward: No refunds provided